Understanding When To Outsource

Knowing when to outsource your work for better productivity and control is very important, and it is fairly simple too. You need to watch out for a few tell-tale signs that will give you enough and more reason for you to outsource the work that you don’t necessarily need to do yourself. For instance, you may suddenly feel a swell in work pressures or you might realize that you are spending a lot more time at the work place than you should be. Your regular 9 hour job has now turned into a 13 hour job and to make matters worse, you are spending all your time thinking about work or doing work, including the weekends! That leaves you with no time to focus on your personal life or even, have a life!

When-To-Outsource

Sometimes, a recurrent, onerous task, that is handled internally and is draining a company’s resources can be handled better externally and for cheap! Or if you feel that your business is saturating at the peak with no further growth or profits, you could outsource certain functions of your business to virtual assistance providers and see how your business fares. If you have crossed the threshold, then it is probably a wise time to outsource. This blog post highlights 4 instances where you should consider outsourcing!

1. You Are Compromising With Your Work-Life Balance

When you start outsourcing your lives, you will be able to strike that perfect balance with your job, children and your family. To make room for things that really matter, you can begin by outsourcing routine jobs that either take too much of time, are too mundane to carry out everyday, or tasks that can easily be handled by someone else.This way, outsourcing will give you the freedom to use your time the way you want to spend it and can finally help you leave for home earlier from work and give you your weekends back. Striking the perfect work-life balance is paramount and when you think you are giving away too much; far more than what you are receiving, that’s where you draw the line and make the decision to ‘outsource’!

2.Your Business Is Stagnating

Intermittent outsourcing can work wonders for your business – if you know when to take advantage of it! With outsourcing, your business will be able to grow at a healthy pace, talent and expertise are available at your fingertips and you don’t need to provide for an office space, or a phone or a computer for the person working for you. If you find that your strategies are failing, your employees are not motivated to work because they are overburdened with too many arduous tasks or you aren’t generating the revenue you have been expecting for a while, these are sure-shot signs of your business stagnating.

In such a situation, a complete turnaround needs to be made. You need time to understand what has gone wrong with the business and what areas need focus and improvement. If you think you have hit this point in the cycle, it would be a wise-time to outsource works that take up your time. By freeing yourself and your employees of tasks they don’t necessarily have to handle, or delegating onerous work to your Virtual Assistants, you will be able to make some time to re-strategize and re-structure your business before it spirals out of control.

3.You Juggle Multiple Hats At Work

Years ago, outsourcing wasn’t very accessible to SME’s. This was a luxury that was once limited only to the Fortune 500s. Today however, it is advisable for small business owners to outsource as much as they can from the get-go, because time is the greatest asset for small businesses.

Though cash flow for SMEs are not as sturdy or secure as large businesses, outsourcing the work to cost-effective remote assistant companies might just be feasible and can let SMEs focus on growing their businesses. According to a study conducted by Constant Contact, 56% of small business owners feel like they can never leave their businesses to do anything else and need to be constantly around to save the day. Consider the situation – if small business owners don’t delegate the work to the right persons at the right time, they would have to juggle between different responsibilities, including managerial roles, marketing, accounting, customer support and other administrative aspects of business. To handle so much at the same time, could result in the lack of quality, stress, loss of time to focus on other aspects of life, and the company and can slow down the process of scaling the business considerably.

Conversely, by outsourcing specific functions of the business to reliable Virtual Assistants, it is possible to maintain the highest level of operations, in a manner that doesn’t break the bank and your back, and also promote the growth of your business by giving you more to time to cater to existing customer and new ones. At the end of the day, being a small business owner will require you don many hats, but effective outsourcing from the start could help you laser your focus to what really needs to be accomplished and can also give small business owners the benefit of taking periodical breaks to reboot and plan ahead.

4. It Is Expensive To Get Work Done Internally

The battle between outsourcing vs. insourcing is incessant. However, when you find that a job can be handled externally for lesser costs, than internally, it would be better to outsource – especially because labor is a lot cheaper overseas and you also get more bang for your buck! Sometimes, in-house employees need time and training to handle specialist tasks. This requires money and can take a number of sessions before an employee is completely adept with the software or the tool. For instance, it could be cheaper for companies to outsource their payroll work to companies like Sage Payroll rather than hire in-house payroll specialists, train them, pay them salaries and provide for their benefits.

Once you are convinced that you want to take a step towards outsourcing, here are some tips to finding the right company to partner with for all your work –

  • Select A Company That Suits Your Needs & Budget
  • Look for a company that can work with your tasks and accommodate them within the timeframe you specify to them. It is also important to check their plans, packages and see if their costs fit your budget.

  • Do Your Homework On Them
  • Read testimonials/reviews on the company. Gather as much information as you can about the firm, while you are searching for them, because outsourcing is no easy job. It takes a lot of confidence and gut to delegate your work to assistants who are sitting across the border. There could be tons of barriers and this might even be your first time outsourcing. In such a situation, always do your homework thoroughly!

  • Define Your Expectations
  • When you have decided to work with a Virtual Assistance Company, it is always better to pre-define your requirements and expectations in written-form, clearly from the start. Keep all communication channels open with the Virtual Assistant assigned to you, make sure the company follows a ‘back-up’ system in case your assistant is not around for the day and check up on your assistant periodically to make sure that your tasks are being handled to your expectations.

    At the end of the day, you can probably figure out a way to make more money for yourself, but there is no way you can make more time until and unless you take some smart steps to unburden yourself of outsource-able tasks. If you believe that you have experienced any of the circumstances above, consider exploring a relationship with a life and business outsourcing provider like GetFriday.

    Happy Outsourcing! :)

    About Insights @GetFriday

    'Insights' is an internal team at GetFriday, working very closely with entrepreneurs and small business owners all across the globe. GetFriday's Insights team consist of the sales, marketing, SEO, content and operations professionals of the company, who are all very dedicated towards their work and who strive to engage, inform and impart valuable knowledge and research to business professionals across multiple industries.
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